Payment and Contract Policy | DFS Productions

Deposit Payment and Project Confirmation

At our company, we require a deposit of 50% of the total payment for our services before we begin work on your project. We also require full payment for any third-party services that we arrange on your behalf before those services are provided.

  1. 50% of service fee
  2. 100% of expenses  (*incl. markups)  – miscellaneous payments to outsourcers such as talents, invided crew, location permits, transport and travel, equipment rental, etc. based on estimate(s)

This policy helps us to ensure that we have the necessary resources and funding to effectively manage your project and provide the highest quality services possible. By requiring a deposit upfront, we can allocate resources and begin planning and organizing your project with confidence.

In addition, our policy of requiring full payment for third-party services in advance helps to mitigate any potential financial risks for both our company and our clients. It also allows us to work with a wider range of vendors and service providers, as we can provide them with the assurance of prompt and reliable payment.

We understand that every project is unique, and we are committed to working closely with our clients to find payment solutions that best meet their needs and requirements. Our payment policies are designed to be transparent and fair, and we are always happy to discuss them further with our clients to ensure a successful and smooth project experience.

Project which starts within 5 business days from the confirmation (except for solo shooting service)

For solo shooting services often ordered by broadcasts, we are okay as it is same as other projects. On the other hand, projects which require additional crews and services from outsources/Non-DFS parties like production service arrangement, we set special conditions to accept projects.

  1. 100% advance payment based on estimation 

We may reject projects which is very last-minutes like tomorrow or day after tomorrow. 


Cancellation Fee

If projects are cancelled before it begins, the deposit above works as cancellation fee. 


NDA and Contract Signature 

*If you are from major broadcasting network or television/media programs, this rule is not applicable and please do not read.  

First, we won’t break promises. Second, in real world in international transaction (not mega budget), contract and NDA works like “just for sure” to protect clients themselves from their vendors. On the other hand, there are some companies which demand signature on a various conditions which possibly prevent our future businesses as they like.  Of course we won’t sign such contract for sure. 

What is important here is how much the project is worth for us. For example, if your project is just for a day shoot, we don’t want to assign our valuable time to read through it.  Sometimes we need to show it to lawyer, and it costs money of course. Our question is simple again: Does this project deserve such time and money?      

We set the following rules for NDA and Contract signature.


Under US$3,000 – Basically, we won’t sign.
US$3,000 to 10,000 = Conditionally, we sign
US$10,000 to 30,000 = We can sign
Above US$30,000 = Under lawyers approval, we can sign


There are specific rules in addition to above for NDAs.

  1. We will be able to take a look at it before confirmation, but won’t sign it without project confirmation (deposit payment).      
Payment through Paypal

Please note that additional fees apply for payments made through PayPal. This is due to the combination of a transaction fee charged by PayPal, as well as an unfavorable exchange rate if you pay in US Dollars and we receive payment in Japanese Yen. We’ve found that the exchange rate offered by PayPal is typically less favorable by about six Yen compared to the rate offered by our contracted bank in Japan.

Here are the additional percentages based on the total estimation amount:

  • For amounts under US$3,000, an additional 10.5% will be charged.
  • For amounts between US$3,000 and 10,000, an additional 10.3% will be charged.
  • For amounts between US$10,000 and 100,000, an additional 10.1% will be charged.
  • For amounts above US$100,000, an additional 9.8% will be charged.

These percentages are inclusive of PayPal’s processing fee and the anticipated exchange rate loss. We appreciate your understanding in this matter and are always willing to discuss other payment options if desired.

If you have any question, please contact us